In order for us to be able to import products from your old checkout system to Loomis—Pay, we would like you to use a form that we have created to make the process as efficient as possible.

If you want to export variant products, click on this link.
(Variant products are products that contain multiple variants. For example, a pair of shoes that comes in multiple sizes.)

The form can be downloaded here

When you have downloaded and opened the form, it will look like this image below:

After you have downloaded the form, fill in the fields as described at the top of each row.

Note that all red titles ("Name", "Sales price incl. VAT", "VAT rate" and "Product group") are mandatory fields that must be filled in for us to import the products.

The other fields are filled in if desired, and you can add extra fields if you want custom fields.

We recommend that you read "Explanation of the fields" below.

When you have finished filling out the form, save this and send it to us by email: [email protected].

Explanation of the fields

• product number: Here you enter the product number (PLU). Many choose to use the supplier's productnumber.

• Name: Name of the product you want to export.

• Barcode: Loomis—Pay allows one barcode per product. If you need multiple barcodes for the same product, you can use the form for variant products.

• Cost price excl. VAT: Here you enter the cost price for the product excl. VAT. There is a difference between purchase price and cost price.

• Selling price incl. VAT: Enter the selling price incl. VAT. If you have the prices excl. VAT, you can enter this instead and change the heading to "Sales price excl. VAT"

• VAT rate: The general rate is 25%. Some industries have their own rates for VAT. Contact your accountant if you need help choosing the VAT rate for an product.

• Product group: product group is used to report on different accounts in the chart of accounts (optional) and to create accumulated sales reports.

• Manufacturer: Manufacturer is filled in to get more dimensions in the reports.

• Supplier: Supplier is used to get more dimensions in the reports and to make purchase orders easier.

• Description: If you are going to have integration with an online store/online order, the description is used for this, otherwise it only functions as an internal note. The description is not displayed on the receipt.

• Extra fields: If you want extra information on the import, you can add your own fields with the desired information. Examples of this could be: Material, season or gender. Are you unsure whether any columns you want to add are supported by our import? Contact us at [email protected].