Skip to Content
How to set up WooCommerce in Loomis-Pay Portal
1.Log in to Loomis—Pay and go to Integrations -> WooCommerce. Select the correct department if you have multiple departments.
2.Enter the full URL of your online store, e.g. "www.domene..com"
3.API version. WooCommerce version that has a number of 3.0 - 3,5 uses V2. While 3.5 and above uses V3.
Your version of WooCommerce can be found in Wordpress under Plugins/Extensions.
4.Enter the Consumer Key and Consumer secret that you created in WooCommerce in the steps above.
5.Click "Test integration". A green message indicates that the integration is OK.
When you press "Synchronize" it will run a total sync on all products. Please note that product attributes defined in WooCommerce will now be overwritten from Loomis—Pay, It is important that product attributes are created on Loomis—Pay products if you still want the attributes to be there.
From date -Orders from the specified date will be synced from WooCommerce to Loomis-Pay. Note: Use the date that you create this integration.
Automatic transfer - This should be Off. It will override product attributes. Determines whether sync is performed continuously.
Synchronize new product groups - On/Off -Determines whether the product group on new products should be synchronized from Loomis—Pay to WooCommerce. We recommend to have this turned off after initial setup, as Product groups/Category are managed in WooCommerce, not in Loomis-Pay.
Synchronize prices - Off/On - Determines whether prices from Loomis—Pay should be synchronized to the online store. Turn off if prices are to be dictated directly from the online store.
Synchronize new products - On/Off - Determines whether new products are created in WooCommerce from Loomis—Pay. Note: new products will show up in WooCommerce as a draft and need to be “published” in order to show.
Synchronize inventory - On/Off - Determines whether inventory is synced from Loomis—Pay to WooCommerce.
Synchronize product updates - On/Off - Determines whether product names should be updated in WooCommerce when changed in Loomis—Pay.
Synchronize product images - On/Off - Determines whether the product image is synced from Loomis-Pay to WooCommerce. The image is only synced if the product does not have the image registered in WooCommerce. When updating the image in Loomis—Pay, the image will not be automatically updated in WooCommerce.
Synchronize orders On/Off - Determines whether orders from WooCommerce should be created as customer orders in Loomis—Pay.
Sync orders from order number - Text field - Set the first order number to be synced from WooCommerce to Loomis—Pay.
Create Customer Order - On/Off - Create customer orders in Loomis - Pay based on the order from WooCommerce. Activated if order processing is carried out in Loomis—Pay.
Price List: Drop-down - Determines whether prices from Loomis—Pay should be synchronized to the normal price, a Price List or the online store. Turn off if prices are to be dictated directly from the online store.
Order statuses:
Retrieve orders with the following status in Woocommerce:
Define what status the order from WooCommerce should be in order to be synchronized to Loomis—Pay, e.g. Processing
Gives the order the following status in Woocommerce after it is retrieved:
The order is updated with the selected status in WooCommerce, after it is synchronized to Loomis—Pay, e.g. On hold
Gives the order the following status in Woocommerce when the order is completed:
Order status in WooCommerce is updated to the specified status upon defined Completed status in Loomis—Pay e.g. Completed
The following status in Loomis-Pay means that the order is completed:
Set the order status to “Finished” in Loomis—Pay, for the order to be updated to Completed status in WooCommerce
Create products - Off/On -Activated if orders are created with products that do not exist in Loomis—Pay . The products will be created inLoomis—Pay when the order is transferred.
Deduct from stock - On/Off - Quantity is immediately deducted from stock after order is created in WooCommerce if it is on. Order handling will happen in Loomis—Pay if turned on. Requires "Create Customer Order" disabled.
Allow unlocking customer orders – On/Off. Determines if order is included in Settlement and Z-report as it removes connection with Order Statuses. It is recommended to turn this Off if you would like to use Bookkeeping.
Bookkeeping- On/Off. Determines if orders are included in Settlement and Z-report. Decide if bookkeeping should be done separately or in the same voucher.
The setup can be guided and supervised by Loomis—Pay support so that the integration is set up and configured for your needs.
Order handling in Loomis-Pay:
There are several rules that can be defined for order synchronization based on Order Statuses section.
If the integration is configured to create customer orders in Loomis-Pay, these are created continuously as orders are registered in WooCommerce. The order comes locked, and reserved in stock. The order lines are therefore not deducted from your inventory until a packing slip is generated for the order.
The flow is as follows:
Orders are synchronized from WooCommerce to Loomis-Pay
Orders are packed and prepared for shipping
Packing slip is generated (does not have to be printed, but the function for generating a packing slip MUST be performed)
Order status is updated in Loomis-pay, to the configured status that triggers order update in WooCommerce
The order is updated in WooCommerce, and the payment is automatically completed there.
If you can't find what you are looking for here proceed to the FAQ to read more.