Setting up Stock Management

1. Start by logging into the Loomis—Pay Portal
    
2. Navigate to the sidebar and click Apps
    
3. Click on Stock and then click on Create
    
4. Select your company and click on Save

Your company has now been added to the stock management system, the next step is to configure how you want it to work.

Configure your Stock 

In order for the stock application to know what to include in your stock, you must set up the locations used for stock as well as which items are in stock.

Important to know is that stock items do not need to be the same as your products. An item can be an alcoholic drink or lengths of fabric, but then you only sell parts of the item as a product, for example 2 meters of fabric, or 4 cl of alcohol.

1. Under Items, click on Functions - this will present two options: 
   Import - which will automatically map existing products to stock items.
   Create Item - This is used to create one item at a time.
   
   Import Products - By pressing Import Products, all products in the product library will be added as stock items. When you import products as stock items, they will be mapped automatically 1:1 and the capacity is set for 1 and the unit is always set to “pcs” this can be edited if needed.
   
   If you clicked Create Item, it will ask for more information:
   
   Name - Select the name of your stock item, ex. “Roll of Fabric”
   SKU - Stock Keeping Unit, a unique number from the supplier.
   Capacity - Enter the capacity of how much the stock item contains, ex. “300”
   Unit - Enter which unit the item should be measured in, ex. “m” or other unit abbreviations
   
   You have now created an item called “Roll of Fabric” which has a capacity of 300 meters.
    
   We now have to configure the stock items, so that the stock updates correctly when selling a product through the POS.
    
2. Click on the item you wish to configure, ex. “Roll of Fabric”
    
3. Under Products, click on Add.
    
4. Select the product you wish to map to the stock item. Under Measure, enter how much of the product should be used for every sale. If we use our previous example, and put in 2, the stock of Fabric will decrease by 2 meters for every sale that is registered.

Next step is to setup is your locations, as there might be a warehouse and an actual store. This way, you can easily keep track of how much of each item is in the warehouse and how much is in the store. 

Setting up Stock Locations

1. Start by going back to your main stock page.
    
2. Under Locations, click on Create.
    
3. Enter the name of your stock location, ex. “Main Stock” and click Save.
    
4. Click on your newly created stock location.
    
5. If you wish to only decrease stock when an item is sold in a specific location, scroll to the bottom of the page and click on Add under Edit Location.

You have now created your stock location. The final step is to set your starting stock.

Register new stock 

In order to register your amount of stock, you need to start by clicking on the location you created in the previous step. 

Once you have clicked on the location, click on Actions.
 
You can now choose from a few options:

Create Status - Enter how many of each item is in stock individually 
Transfer From Location - Use this to move stock from this location to another location.
Transfer To Location - Use this to move stock to this location from another location.
Download Inventory Report - This will download a file of the stock in the selected location.
Import Status - Use this to import your current stock from an Excel file - SKU must be mapped in order to use this function.
Delete - Using this feature will delete the location in its entirety.
 

When you have added your current stock, you are ready to start selling your products. The stock inventory will automatically update for every sale and refund made, meaning stock will also increase back to where it was if you sold an item by mistake and need to make a refund for it.

Updating stock

When you need to update your stock using either Create Status or Import Status, it is important to remember that you need to enter the full amount of your stock. The amount of stock should always be entered as your total number of items, and not by how many new ones you have added to the stock. 

Example: If you have 100 cans of soda in stock, and you receive 200 new ones that you wish to add to the stock, you need to enter 300 as your new stock.