In Loomis—Pay, there is a need to fill out a chart of accounts. If you have integration between the cash register and an accounting system, it is very important that the account plan is correct and matches what is set up in the accounting system.

If you keep the accounts manually and retrieve a period report/daily statement from the administration panel, the accounts will be displayed for guidance for quick entry.

To set up or change the account plan, log in to the Loomis—Pay administration panel.

Select Accounting > Account Plan in the main menu.

• TYPE OF ATTACHMENT: The voucher type is used by external accounting programs where data is automatically imported via our integrations. This is a voucher type / journal type.

• NUMBER SERIES: Number series for the z-reports. The series cannot be changed after the first z-report has been generated.

• Inventory change: Debits the cost of goods/inventory change (e.g. account 4390).

• Cash rounding: Most people use 7740 for cash rounding.

• Tips: Tips som registreres i kassen.

• Inventory: Credits the inventory (e.g. account 1460).

• Terminal: Paid at terminal where card types are not defined during reconciliation.

• Terminal difference: This occurs if the terminal states a different amount than what the cash register says. This can typically happen if the terminal is reconciled before the daily settlement is made.

• Terminal manual: Paid on a terminal that is not integrated.

• BankAxept: Paid at the terminal with BankAxept. Since this money goes into the account every day, most people use 1920.

• MasterCard: Paid at a terminal with Mastercard. Since this money does not go into the account the same day, most people use 2380.

• Visa: Paid at the terminal with Visa. Since this money does not go into the account the same day, most people use 2380.

• External payment: Paid in online store (total total, all payment methods).

• Stripe: Paid with bank card in online booking/Online booking/Table booking/Ticket booking.

• **Vipps: Paid with integrated Vipps at checkout.

• Gift card redeemed: This is the amount paid with a gift card. Often 2902 is used here.

• Gift cards sold: This is the amount for gift cards sold. Often 2901 is used here.

If you use multiple card types, you can contact support to add them to the chart of accounts.

Please fill in the account and VAT code in the fields under Cash at the bottom of the page.

• To the night safe: This is the amount taken out of the cash drawer at the end of the day. If the money is deposited in a bank, 1920 is widely used, but you can also use an account for intermediate calculations.

• Cash balance change:** This is the change in the value of cash in the cash drawer since the last settlement. Often 1908 or similar is used.

• Cash difference: This is the difference between what should have been in the cash drawer and what is actually in it. Some use account 1909 or similar, while others keep this in an income account.

• Cash deposits: This is the deposit of cash into the cash drawer, for example bills of exchange.

• Cash withdrawal: This is if a withdrawal from the cash drawer is registered (e.g. 200kr to purchase coffee).

Please fill in your account and VAT code in the fields under Sales at the bottom of the page.

• Sales account products: This applies to products that are sold.
  Please fill in the account and VAT code even if the business does not currently have turnover within the tax area.

• Sales account services: This applies to services that are sold (for hairdressers, etc.)
  Please fill in the account and VAT code even if the business does not currently have turnover within the tax area.

If you want to have separate sales accounts for product groups, you can click on the arrow at the bottom of the table to add a product group.

Remember to finish by pressing Save.